How Do I? > Obtain Birth Certificate

Step by Step procedure for issue of Birth Certificate

  • The applicant will get the application form from the enquiry counter.

  • The applicant will fill the application form and attach ID proof (Aadhaar cards) and go to the cash counter

  • The official will check the particular in the computer system if the particulars are correct he will get the fees and issue the cash receipt to applicant with mentioning the date of collection of certificate.

  • If the particulars are not correct the official will inform to the applicant to contact the dealing hand for correction.

 

  • Correction in the Birth Record
  • If the correction is minor regarding spelling mistake he will submit the application along with proofs and fees deposit on the cash window. Suppose the correction is major (change of name of parents) the applicant will submit affidavit, statements of two credible persons, report from the institute & document proof. The applicant will deposit the fees on cash window. The dealing hand will issue the receipt top the applicant with mentioning the date of collection of certificate.

  • Non-Availability Certificate

  • Whose birth event has not registered in our birth record, the applicant will submit an application, affidavit & residence proof on cash window and deposit required fees for issue of Non-Availability Certificate. The dealing hand issue the receipt to the applicant with mentioning the date of collection of certificate.

Prescribed Time Schedule

No of Days

Birth Certificate (7 Days)

1 Day

The applicant with application form and name addition application verify the record at counter no. 6, same days dealing hand verify the record of the applicant. The dealing hand advice to the applicant to deposit the fees & document at counter no. 1 or 2.

1 Day The next day the documents hand over to the dealing hand for process.
2 Days Dealing hand enters the name of the child in the record and put up the case for signature to the Registr
2 Days The Registrar approves the authenticity of the child name and other particular and return to the dealing hand
1 Day The dealing hand, hand over the application to the Data Entry operator for preparation of the certificate. The Data Entry operator prepares the certificate and hand over to the counter no. 1 or 2 for distribution

No of Days

Correction in Birth Certificate (14 Days)

1 Day

The applicant along with document deposit the fees at counter

1 Day The next day the documents hand over to the dealing hand for process.
2 Days The dealing hand put up the document in the concerned birth or death register and submitted to the dealing Assistant
2 Days The dealing Assistant put up the document for approval to the Registrar
2 Days The Registrar approve the correction and return to the dealing Assistant for correction
2 Days The dealing Assistant corrects the record and put up the register for signature to the Registrar in record
2 Days The Registrar put his signature in birth & death record and returns to the dealing hand for preparing the birth & death certificate
2 Days The dealing hand, hand over the application to the Data Entry operator for preparing the births and deaths certificate. The Data Entry operator prepares the certificate and hand over to the counter no. 1 or 2 for distribution

No of Days

Issue of Non Availability Certificate (30 Days)

1 Day

The applicant will have to deposit the fees along with required document at counter

1 Day The next day the documents hand over to the dealing hand for process.
25 Days The dealing hand will have to search 4 years record (approximately 16 births register to prepare the Non Availability Certificate)
2 Days After verify the record of Non Availability Certificate, Hand over to the Data Entry operator for preparation the Non Availability Certificate
1 Days Put up the case to the Registrar for the signature